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Office Lead

Company: NFI Industries
Location: Moreno Valley
Posted on: June 14, 2022

Job Description:

The Office Lead participates in coordinating and supervising all office activities on a daily basis. Under general supervision, performs a variety of difficult, responsible and specialized administrative and office support functions; creates and maintains specialized reports, records and files required in connection with department work processes. Essential Duties & Responsibilities : Administrates Payroll: reporting, balances, P&L & exception reports. Gathers and maintains all data and records relative to HR: personnel files, attendance, vacations, new hire packets and PAFs. Process of Accounts payable: receives all P.Os & requisitions electronically and all vendor(s) aging. Answers and routes all telephone calls in a polite manner, taking messages and routing to proper individual in a timely manner. Filing, photocopying, receiving incoming and sending outgoing mail. Collaborates with department heads to effectively collect and invoice billable data Sets appropriate meeting schedules and keeps GMs calendar Responsible for coordinating outside contractor appointments Creates and Maintains specialized reports Other duties as assigned. Requirements: High school diploma or equivalent 2- 5 years office experience; specialization in payroll/accounting highly preferred Proficient computer knowledge including all MS Office and Google applications; 2-5 years Excel experience and skilled in formulas and spreadsheet origination Intermediate typing skills 10-key by touch Shipping software systems including UPS and Federal Express Excellent oral and written communication skills Excellent time management, multitask, reporting and customer service skills. Must have problem solving and deductive reasoning skills Must maintain a high level or organization Other: Ability and availability to work irregular or extended hours including nights, weekends and holidays as needed. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractors legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: NFI Industries, Moreno Valley , Office Lead, Administration, Clerical , Moreno Valley, California

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