Human Resource Coordinator

Company: FSA
Location: Moreno Valley
Posted on: May 21, 2023

Job Description:

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Human Resource Coordinator

Family Service Association (FSA)

This position will be based in Moreno Valley, CA. Full-time.Non-Exempt.

Family Service Association (FSA) is a large non-profit social service organization. We have over 25 locations through Riverside and San Bernardino counties. For more than 65 years, FSA has been positively transforming lives. We are one of the most passionate, mission-driven places you will find. Our teams are passionate about providing child development services, senior nutrition services, counseling, and others. As a living, growing and evolving organization, our team of over 300 employees and hundreds of volunteers are people-focused and people-powered.
This is more than a job -- it is a calling -- a purpose. We strive to be a "best place to work." Our employees are part of a thriving organizational culture that rewards our employees with competitive compensation, company-paid health insurance, dental and vision plans, 403(b) retirement savings plan, paid vacation, and other benefits.

We deeply value our employees. Our full-time, eligible employees receive:

• Competitive wages and salaries;
• Competitive Health, Dental and Vision Plans;
• Employer-sponsored retirement savings plan;
• Paid time-off and paid sick leave;
• Opportunities to receive gift cards; and
• Company-sponsored social events. FSA is proud to be an Equal Opportunity Employer. We believe that diversity and inclusion among our colleagues is critical to our success as a force of healing and hope for individuals, families and communities and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. EEO
  
  Please note that, in keeping with federal or County mandates and/or FSA's own policies, FSA has a mandatory vaccination policy, requiring all employees to show proof of full vaccination against COVID-19 prior to the start of employment.
  
  Key Responsibilities of Position
  • Maintain high levels of confidentiality related to all human resource activities and information
  • Answer all incoming calls and screen calls before passing them to others on the team
  • Greet all visitors with a professional friendly attitude, making a professional 'first impression' for guests to the HR Suite
  • Date/time stamp each and every correspondence coming in to Human Resource Department and ensure timely management of such correspondence
  • Provide appropriate support to human resource staff, as needed
  • Track and follow up with employees/supervisors regarding mandatory or other training assignments to ensure compliance
  • Process Payroll Authorization (PA) forms
  • Enroll new hires in the Benefits portal and ensure timely eligibility and follow-through - assist with Open Enrollment;
  • Review the accuracy of various HR-related invoices and prepare them for signature by CHRO
  • Use established templates to customize and prepare contingent offer letters for signature by CHRO.
  • Coordinate with HR Specialist to make referrals for medical treatment when work-related illnesses or injuries occur.
  • Receive and ensure timely response by CHRO to incoming EDD UI claims and quickly and accurately manage EDD requests for payroll information, etc.
  • Oversee temporary employees and interns who may be involved in filing confidential documents in HR files to ensure quality assurance and compliance of all needed items, including conducting regular file audits against established protocols.
  • Submit or request WC insurance reports from the insurance carriers and assist HR specialists in the filing of basic claims.
  • Ensure timely (within 3 days of hire) and legal/appropriate completion of I-9 documentation to ensure ongoing compliance, and maintain such documents in accordance with policy & procedure.
  • Track all employees' immunization records to ensure that all staff are up-to-date with mandatory vaccinations, including (but not limited to) COVID-19 vaccination.
  • Provide back-up to HR Specialist with regard to DSS, Guardian, DOJ or similar records, in addition to drug testing, pre-hire physicals, etc.
  • Replenish copy machine with paper as needed.
  • Data entry into HRIS or ATS system as assigned
  • Use agency vehicle when required to do agency errands, unless directed otherwise by HRO
  • Maintain accurate records of employees on Leave, upcoming training requirements (with reminders to supervisors and individual employees), annual mandatory training requirements, CPR and other certifications and credentials, etc.
  • Assist Chief Human Resource Officer and/or Coordinators with scheduling of appointments
  • Provide back-up to HR Assistant to provide skill-based testing of applicants for various positions
  • Format, print, obtain signatures for, and file various forms of documentation
  • Track and order employee anniversary gifts when appropriate and coordinate distribution to sites
  • Together with the rest of the HR team, engage in employee appreciation events and planning
  • Coordinate various employee-focused activities throughout the year, including Holiday door decorating and others, including specific after-hours or weekend events, when appropriate.
  • Assist CHRO and Department to track master calendar items, including birthday wishes to employees, scheduled meetings, and to identify DEI (Diversity, Equity and Inclusion) opportunities on specified holidays.
  • Other duties as assigned
  • Regular, punctual attendance and appropriate professional attire and standards of conduct. Qualifications
    
    Minimum Qualifications:
    • High School diploma or GED equivalent required. AA degree or some college, administrative classes or similar is preferred.
    • Knowledge of appropriate filing and clerical systems and processes is required.
    • At least 2 years of demonstrably-related experience is strongly preferred.
    • Knowledge of data entry and knowledge of statistical/data reports
    • Bilingual Spanish/English (preferred)
    • Must have demonstrated proficiency with Microsoft Office Suite, including Word, PowerPoint, Excel, database management, Outlook (or similar), and others.
    • Familiarity or experience with HRIS or ATS systems is strongly preferred.
    • At least two years of office experience in an HR office or similar setting is preferred.
    • Ability to maintain confidentiality (this is a must-have)
    • Computer literate and adaptable
    • Detail-oriented
    • CA Driver's License/Proof of Auto Insurance
    • Background Fingerprint Clearance
    • Drug Test Clearance
    • Mandatory COVID-19 vaccination required
    • Ability to read and write English and to communicate at the level required.
      
      If you believe you are the right candidate for this role and you can see yourself contributing to FSA's important mission, please apply here: https://www.fsaca.org/jobs
      
      Give your passion a purpose. Be part of our dedicated and amazing team. We look forward to hearing from you.

Keywords: FSA, Moreno Valley , Human Resource Coordinator, Human Resources , Moreno Valley, California