Summary: The purpose of the Accounts Payable (A/P) Clerk is
toreview and enter invoices into the DPI database (Oracle), issue
payments to vendors and customers and provide continual interaction
with vendors regarding their accounts. This position requires
strong attention to detail and working daily with a high volume of
The A/P Clerk must project a positive image to DPI vendors and
customers (internal and external) to assist in the management of
the DPI accounts payable system in a manner that adheres to DPI
policies, procedures and expectations.
Essential Duties and Responsibilities:
Enter invoices into accounting system accurately with three-way
matching: vendor invoices to PO’s to receiving docs with a detailed
audit of invoices for price, quantity, and promotional variances.
Perform daily communication with vendors, buyers and warehouse
personnel concerning quantity and price variance. Reconcile,
review, file and manage various pending payable reports, vendor
reconciliations, and EFT solicitation. Research vendor holds and
answering vendor inquiries regarding individual accounts.
Other Duties and Responsibilities:
Work on special projects as assigned by the A/P Manager. Other
duties may be assigned to fulfill DPI’s objectives and/or job
duties and requirements may be changed as needed to meet current
and future business needs.
Knowledge, Skills & Abilities: The employee must have proficient
knowledge of English and basic math skills. A high school diploma
or equivalent is required. Two or more year’s office experience is
required. Proficiency in the use of Microsoft Office programs is
required. Oracle experience with processing invoices via three-way
match is preferred.
Work Environment: The work environment is indoors in a
professional office environment.The floor surfaces are carpeted in
office areas and conference rooms with vinyl floor covering typical
in hallways and break rooms.
Work Hours: The work schedule is 8 hours a day, 5 days a week.
Work hours and shifts are subject to change depending on operating
business conditions and needs. Time of initial start may vary with
work hours typically 8am-5pm. The employee may be required to work
overtime and holidays or weekends.
Physical and Mental Demands: Sedentary. Exerting up to 10 pounds
of force occasionally, and negligible pounds of force frequently to
move objects. Know and follow proper office and safety protocols.
Understand, retain and apply A/P processing knowledge to
participate in Corporate finance initiatives and service delivery.
Excellent ability to manage time, multiple daily, weekly, bi-weekly
activities and concurrent special projects to meet A/P and
management deadlines is required.
Supervisory Responsibilities: None